MEETING MANAGEMENT MODULE
For many businesses, meeting are a regular part of business functioning. Often, there is a need to plan and record meeting information for future reference. When there is no central source of information, this can result in each attendee keeping their own notes of the meeting. Although this may help them complete any tasks assigned to them, it is difficult to refer back to the meeting notes to check what was decided and what tasks were assigned to which person. This is why Illuminance created the Meeting Management Module.
The tool is effective in record management. Any actions or tasks that result from the meeting can be recorded, enabling you to refer back to when a decision was made or a task was set. This is especially useful when records of decisions is pertinent. Examples of uses including consulting, council complaints, insurance claims, etc.
SharePoint currently has a share functionality, which enables users to share documents with other users. However, it has limitations, such as requiring changing of permissions for individuals that are external to your company, which makes sharing documents with external parties, such as a client or partner, difficult. In many instances, users resort to downloading the document, sending it to the external party, and re-uploading it later. However, this causes issues. Users are unable to see what changes the other person is making, and are unable to make further changes until they receive the document back. This can result in time-consuming backwards-forwards until the document is finalised.
In response to this issue, Illuminance created TurboShare. This is a custom application that allows individuals to send a link to the document without using standard SharePoint functionality. Multiple people can be sent the link at once, and the application stores records of who the document has been shared with. Sharing can occur with individual external to your company and does not require you to change user access permissions. Effectively, TurboShare reduces the issues found when sharing documents with external parties, enabling external user access.